Four reasons to use a Tender Management Plan
Demie Tan, Tender Specialist (Perth)
If you’ve worked on a tender before, you know it’s overwhelming. It doesn’t matter what role you’re in, so many things can go wrong so quickly. Be it Bid Manager, Coordinator or Writer, it’s easy to have things slip through the cracks. And without a clear structure in place, confusion builds, with the potential to snowball into major setbacks. These setbacks don’t just slow progress, it’ll cost the bid. This is where a Tender Management Plan (TMP) comes into play. A TMP works with you from day one to submission. We endorse TMPs at Tender Plus, and here’s why:
Enhanced collaboration
it takes a village to tender. Collaboration between individuals is key to success and this is trickier more than ever given our hybrid and remote work environments. Regardless of your role in a bid, the last thing you need is for someone in the team to start second guessing their roles and responsibilities. With a TMP, individuals know their lanes and have a shared understanding of what needs to be done from the get-go. Use a TMP to define clear roles, responsibilities and deadlines allowing all to work together efficiently.
Compliance assurance
Your proposal might be brilliant but if it isn’t compliant, it’s not going to make the cut. A TMP outlines all compliance expectations including schedule requirements as well as mandatory inclusions, page limits and submission deadline. A TMP is your safety net when tendering. No oversights on your watch, just a fully compliant package.
Progress monitoring and accountability
Another benefit of having a TMP is the ability to see where things stand at any moment. You and everyone involved on the bid is afforded full visibility of how schedules are tracking by using measurable indicators embedded within the document. We find the progress percentage tool to be useful in identifying bottlenecks, which enables us to make data driven decisions that keep the bid on track. A TMP keeps everyone accountable.
Confidence at submission
The work has been done. All schedules have been accounted for, reviewed, and signed off according to the TMP. You can submit with confidence knowing your submission reflects the best efforts of everyone involved. No second guessing, just a smooth upload.
A TMP helps everyone stay on track. As Bid Manager or Coordinator, you’ll get to monitor progress, while writers and reviewers know what they need to do and by when. Set the team up for success by ensuring you have well-defined TMP the next time a new bid comes along.
You can also check out the links below if you’re looking for more ways to improve your tendering process:
· 7 ways to elevate your tender response
· 5 proofreading tips for tender writers
· 5 tips for effective tender coordination
· 5 tips for juggling multiple tender schedules
Tender Plus operates nationally, is located in Brisbane, Sydney and Perth and offers sophisticated tender consultancy services that are guaranteed to boost the quality of your tenders. If you’d like to learn more about how we can help with this or with tender strategy, tender management, tender coordination, tender writing and more, get in touch! We’d love to help.